A complete guide to drafting a Witness Statement

by Robert White

A witness statement is the documentation of a statement made by a witness, provided as  proof in court against allegations made by an opposing party. The person giving evidence signs the document at the end, confirming that the contents of the statement are true. When you need to provide such a statement in court, it is important to prepare your witness statement properly, ensuring that every relevant detail is included in the report.

In this article, we define a witness statement, and explain how to draft one. We will also examine the real difference between a recorded witness statement and a written declaration. We even have advice about how to arrange a translation of a witness statement if you are based in the UK. Ready? Let’s explore the guide together!

What is a witness statement?

A witness statement is a formal court document that states what a witness says about your case. When a legal case is heard in court, the judge generally decides the case on the basis of oral evidence. But for most civil cases, a witness statement is prepared and provided to the parties so they can prepare for the case in advance.

While a witness statement has no specific formal format, it is important to present it on an A4 size paper. It is always recommended to type the statement although you do have the option of writing the statement by hand, taking care to use neat handwriting. When writing the statement only include those facts that you know from your own experience.

Important tips and techniques for drafting a witness statement

At the time of drafting a witness statement, it is crucial to get it right as early as possible. Once it is signed, the document is supported by a statement of truth (in which you confirm that the facts stated in the document are true and accurate). You can prepare your witness statement on your own although if you have appointed a lawyer, he will prepare the witness statement for you. There are five main things that must be stated while drafting a witness statement.

  • At the top of the page, you must write the claim number and the name of the case.
  • State the name and address of both parties – the claimant and the defendant.
  • Write out your evidence as a witness in a clear and accurate manner. The correct way to write a witness statement is to write each in detail, numbering each paragraph and each page. One fact should be put in one paragraph and the next fact in the next paragraph.
  • Read through the statement carefully to ensure you haven’t missed anything important or you haven’t written anything that is unclear or inaccurate.
  • Write a statement of truth in the final paragraph.
  • The last step is to sign and date the document.

Arrange excellent witness statement translation services from Kings of Translation

A witness statement plays an important role in giving a new dimension to your case. If you need to translate a witness statement into a different language, it is important to arrange a professional and experienced translation service, to ensure the key meaning of your statement is not lost in translation. If you need to translate a witness statement into a different language (for example, if you have to present the statement in a country whose language is different than yours), Kings of Translation is the best choice. Kings of Translation is a reliable and highly experienced translation agency in the UK that provide high-quality certified translation of legal documents such as witness statements. It offers translations in multiple language combinations and at highly competitive rates.

The translators at Kings of Translation are efficient and expert in their work and can produce translations that can be used officially at courts. With an extensive knowledge of the field, they create accurate translations and proofread the witness statements so that there will no errors in the document.

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